What should Windows users do first after switching to Mac

Learn how Finder replaces File Explorer

Finder is the Mac equivalent of File Explorer on Windows. It manages your files, folders, and connected drives with a different layout. Instead of a taskbar at the bottom, macOS uses the Dock and top menu bar.

You’ll find options like AirDrop for quick file sharing and Tags for color-coded organization. Use the left sidebar in Finder to access commonly used folders like Applications and Downloads. Getting comfortable with Finder early helps you navigate macOS more efficiently.

Use Spotlight for fast app and file searches

Spotlight is macOS’s universal search tool and a favorite among longtime Mac users. Press Command + Spacebar to open it, then start typing an app name, file, or calculation. Spotlight can search documents, launch apps, look up web results, and even define words.

It’s much faster than browsing folders manually. Once you get used to it, Spotlight becomes one of the most efficient tools for navigating your Mac without opening multiple windows or clicking through menus.

Understand the role of the Dock and menu bar

On a Mac, the Dock and the top menu bar replace much of what the Windows taskbar does. The Dock shows frequently used apps and open applications. Unlike Windows, macOS keeps the menu bar at the top of the screen, changing depending on the active app.

You’ll also find system icons on the right, like Wi-Fi and battery. Familiarizing yourself with this setup helps you interact with apps and settings faster without relying on a Start Menu.

Set up iCloud for seamless file sync

iCloud Drive lets you store and access files across Apple devices, including your iPhone or iPad. You’ll be asked to sign in with an Apple ID to activate iCloud when setting up your Mac. From System Settings, you can choose which apps and folders to sync.

Documents saved to your Desktop and Documents folders can automatically back up to iCloud. This keeps your files safe and accessible, even if you switch devices or need to access them online.

Get familiar with the trackpad gestures

The Mac trackpad supports gestures that replace many Windows mouse functions. You can swipe between full-screen apps with three fingers or use a two-finger swipe to scroll. Pinching zooms in or out, and a three-finger tap brings up Look Up for definitions or previews.

All gestures can be customized in System Settings under Trackpad. Mastering these gestures speeds up your navigation and makes macOS feel more fluid. It’s worth spending time practicing them during your first few days.

Install software through the App Store or trusted sources

Unlike Windows, where EXE files are standard, macOS uses DMG or PKG files. You can install most software through the Mac App Store, which ensures safety and updates. For apps outside the store, download only from trusted developer websites.

After downloading, drag the app icon into your Applications folder. macOS may block unknown developers, but you can override that under Privacy & Security in System Settings. Avoid downloading from sketchy sites, as macOS does have malware risks despite its reputation.

Know where to find system settings and preferences

Instead of a Control Panel, Macs use the System Settings app to manage everything from Wi-Fi and Bluetooth to display and security settings. It’s in the Apple menu at the top left corner of your screen.

While the layout looks different from Windows, categories like Privacy & Security, Sound, and Display are easy to find. Spend time clicking through the options, so you know where things live. That way, you won’t be stuck when you need to change something.

Learn keyboard shortcuts for common tasks

Many Windows shortcuts have Mac equivalents, but some keys are different. The Command key replaces Control for most shortcuts. For example, Command + C copies and Command + V pastes. Use Command + Tab to switch between open apps.

Screenshot shortcuts are also different: Command + Shift + 4 lets you capture a portion of the screen. Learning a few of these early will make daily tasks much faster and help you avoid reaching for the mouse constantly.

Understand how closing apps works differently

On Windows, clicking the X closes and quits an app. On a Mac, clicking the red button only closes the window; it doesn’t entirely leave the app. The app still runs in the background until you press Command + Q or right-click its Dock icon and choose Quit.

This helps launch apps faster later, but can use memory over time. Getting used to this behavior is essential so you don’t end up with too many apps running unintentionally.

Manage software updates through System Settings

macOS updates aren’t handled through a separate updater like Windows. Instead, go to System Settings and click General > Software Update to check for and install macOS updates. App updates from the App Store are handled in the App Store itself.

You can also enable automatic updates to install security patches in the background. Staying current helps protect your Mac from bugs and malware. The update process is usually smooth and doesn’t interrupt your workflow as much as Windows.

Get used to the file system and application folder

macOS organizes files differently from Windows. Applications are stored in the Applications folder; no central C: drive exists. Each user has their Home folder containing Documents, Downloads, Pictures, and other personal files.

System files are kept separate and are usually hidden to prevent accidental changes. There’s also a Utilities folder inside Applications that holds tools like Disk Utility and Terminal. Understanding this layout helps you stay organized and troubleshoot more effectively if something goes wrong.

Set up Time Machine for automatic backups

Time Machine is macOS’s built-in backup solution. Connect an external drive, and your Mac will ask if you want to use it for Time Machine.

Time Machine automatically performs hourly backups by default (with daily and weekly snapshots retained), and in macOS Ventura or later, you can choose to use daily or weekly backups instead.

You can customize what gets backed up, but most users’ default settings work well. Setting this up early gives you peace of mind if something breaks or is lost.

Explore built-in apps like Notes, Preview, and Safari

macOS comes with a set of pre-installed apps that are surprisingly capable. Notes can sync across devices using iCloud and support checklists, folders, and images. Preview lets you annotate PDFs, sign documents, and edit photos without needing Adobe apps.

Safari is optimized for battery life and privacy, offering built-in tracking protection. Instead of downloading third-party alternatives right away, try out these native apps. They’re designed to run efficiently on macOS and often cover most users’ daily needs.

Understand how multitasking works with Mission Control

Mission Control is macOS’s way of managing open windows and desktops. Swipe up with three fingers or press the F3 key to see all open windows, your desktop, and any full-screen apps. You can also add new Spaces, which act like virtual desktops for organizing different tasks.

This feature helps reduce clutter and keeps workspaces separated. Unlike Windows’ Task View, Mission Control feels more fluid with gestures and animations. Learning to use it early helps improve focus and productivity.

Before you choose your next MacBook, get to know how Mission Control makes multitasking effortless.

Customize your Mac to match your workflow

macOS offers a variety of customization options that help personalize your experience. You can rearrange or hide Dock icons, change desktop wallpapers, and set hot corners for quick actions like launching Mission Control or putting the display to sleep.

System Settings lets you tweak accessibility features, notifications, and more. Even things like keyboard behavior and trackpad sensitivity can be adjusted. Spend time tailoring your Mac to fit your routine, as it makes the transition from Windows more comfortable and productive.

Ready to customize your Mac like a pro? Here’s what to expect from the 2025 MacBook Pro upgrade.

How would you tailor the new MacBook Pro to your workflow? Let us know in the comments.

Read More From This Brand:

• Boost Productivity With These Free Mac Apps
• Future MacBook Pro Rumors Hint at Major Display Upgrades
• 15 Must-Know iPhone Tricks for iOS 18

Don’t forget to follow us for more exclusive content right here on MSN.

If you liked this story, you’ll LOVE our FREE emails. Join today and be the first to get stories like this one.

This slideshow was made with AI assistance and human editing.