Sharing your Gemini Gems custom AI is easier than you think

A new share feature for Gemini Gems

Google now lets users share their custom Gemini Gems, which are personalized AI chatbots built for specific tasks. With a share link, others can view, clone, or edit a Gem depending on the permissions given.

Sharing uses a Drive-style model: creators can create a link or share to specific people and set recipients as Viewers or Editors; if a Gem includes Drive files, the share flow prompts the usual Drive permission steps.

Share just like a Google Doc

The process of sharing a Gem is designed to feel familiar. In the Gemini web interface, users open the Gem manager, click the Share button, and copy a link. They can decide whether recipients only view the Gem or also edit it.

Shared Gems keep persona settings, rules, and files intact so collaborators can use them immediately, unless the Gem contains unsupported file types or restricted data sources, in which case the Share option may be disabled or prompt a warning.

Sharing stays secure with Workspace rules

For organizations, sharing Gems comes with built-in safeguards. Google Workspace administrators can control whether users are allowed to share Gems at all. The option is enabled by default but can be restricted by group or organizational unit.

If a Gem includes sensitive files, the Share button may be blocked or show a warning. Because it follows the same security policies as Drive, sharing remains flexible but also tightly controlled for enterprise environments.

Shared Gems keep all custom setups

When a Gem is shared, its design stays completely intact. That includes persona details, instructions, rules, and uploaded files. Recipients get the same tailored experience the creator built, without needing to reconfigure anything.

If allowed, they can make a copy and adjust it for their own needs. This setup preserves the original creator’s effort while still supporting flexibility. It saves time and ensures consistent performance when the Gem is used by others.

Free access now widely available

As of Sept. 18, 2025, Google rolled out Gem sharing broadly, creators on both free and paid Gemini plans can create and share Gems, though Workspace admins can still restrict sharing for users in managed domains and some Gems containing certain file types or private content may be blocked from sharing.

The rollout reflects Google’s effort to make advanced AI tools practical and affordable across a wider user base.

Collaboration made simple

Shared Gems are already being used for team projects and personal collaborations. A marketing department might distribute a brand style assistant, while a teacher could share a study Gem with students. Friends can even share creative partners or planners.

By giving everyone access to the same foundation, collaboration becomes smoother and more consistent. It keeps tasks aligned and reduces confusion, since everyone is using the same instructions and settings in their interactions.

Differences from public GPTs

Gemini Gems stand apart from custom GPTs on other platforms. Instead of being publicly listed for anyone to find, Gems are shared privately and intentionally. They keep stronger safeguards on sensitive data, with limits on what can be shared if personal files are involved.

This design allows Gems to remain secure while still supporting collaboration. Unlike fully public models, Gems are built for more controlled environments, focusing on purposeful sharing with chosen audiences.

Gemini in Workspace integration grows

Google has extended Gems into Workspace apps such as Docs, Sheets, Slides, and Gmail. This means once a Gem is shared, collaborators can use it without leaving their usual workflow. A shared assistant might appear in the Docs side panel or within Gmail to help draft responses.

While new Gems must still be created in the main Gemini app, the integration ensures that once they are shared, they work smoothly across everyday productivity tools.

Share and manage media easily

Google added a ‘Created by you’ hub that surfaces Gems and AI-generated outputs (text, images, documents) created by an account, making it easier for collaborators to find past work tied to a shared Gem.

Collaborators can find past work tied to their shared assistants without searching through separate files or chats. The hub improves organization and adds another layer of convenience. It helps users stay on top of projects while collaborating through shared Gems.

Mobile sharing supported now

Gem sharing works on both the web and the Gemini mobile app, and it is also available through gemini.google.com on mobile browsers. On mobile, users open a Gem, tap the Share button, choose view or edit permissions, and copy or send the link.

Recipients can then use or clone the shared Gem across devices. Mobile parity with the web ensures creators can manage permissions and Workspace controls from a phone as easily as from a desktop.

Sharing use cases grow fast

People are quickly finding practical uses for Gem sharing. Early reports show groups building shared assistants for meal planning, scheduling, and collaborative writing. These shared tools reduce repeated setup work and allow everyone to benefit from the same starting point.

Because each collaborator can also clone and adapt a Gem, projects can grow in different directions while staying connected to the original design. It is making teamwork with AI easier to organize.

Sharing saves setup time

Custom Gems can take significant effort to create, often requiring lengthy persona instructions, detailed rules, and file uploads. Sharing eliminates the need for every person to go through that process. Instead, collaborators receive a ready-to-use assistant immediately.

For teams that regularly use the same type of AI support, this reduces onboarding time and cuts down on errors. It also ensures more consistent outputs, since everyone begins with the same tested configuration.

Limits remain in place

Google has placed restrictions on what can be shared to protect sensitive material. If a Gem contains certain unsupported files or references restricted data sources, the Share option may be unavailable. Users are alerted if their Gem falls into these categories.

These limits safeguard private information while still encouraging collaboration. By keeping control in the creator’s hands, Google ensures that data security is not compromised when Gems are distributed to others.

Competitive edge over ChatGPT

Google’s approach to Gem sharing gives it an advantage over competing platforms. Unlike ChatGPT, where sharing custom assistants is more limited, Gemini supports permissions, file attachments, and editing rights. These features make it more flexible for teams and professional use.

Combined with integration across Google’s ecosystem, Gems become more than just chatbots, they are collaborative tools. The strong link to Drive-style controls helps make Gemini an appealing choice for group AI projects.

It’s becoming clear that Gemini pulls ahead of ChatGPT with surprising features you didn’t expect, making it a stronger option for both work and personal projects.

What to expect next?

Google plans to continue developing sharing features for Gems. Future updates will likely bring easier mobile management and more advanced permission options. As adoption grows, expect more shared Gems tailored for specific industries, classrooms, and creative work.

Over time, sharing AI assistants could become as common as sharing a document or spreadsheet. The direction is clear: Gemini is moving toward making collaborative AI a natural, everyday part of work and life.

It’s part of a broader vision where Google launches Gemini AI tools to empower students and teachers and bring AI into daily learning.

What do you think about this? Let us know in the comments, and don’t forget to leave a like.

Read More From This Brand:

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This slideshow was made with AI assistance and human editing.