Meet Google’s gems, the AI helpers transforming your workspace

Gems bring intelligent AI assistants right into your favorite Workspace apps

With Gems now in Workspace, you don’t have to juggle windows or hunt for help. Just click the spark icon, and your AI teammate is there.

These assistants can draft emails, summarize long documents, and suggest ideas in real time, though performance may vary depending on context.

By integrating Gems where you already work, Google is making it easier to seamlessly blend AI into your daily routine, with no additional installations required. However, users may need a short learning period to master prompting.

You can create a Gem for almost any task you imagine

Gems are designed to be as flexible as you need. Maybe you want a Gem that writes marketing emails with your company’s tone, or one that reviews legal drafts for clarity.

You can upload reference files, set instructions, and fine-tune their approach. Creating a Gem feels like training a dedicated assistant who learns your preferences and keeps improving as you work together.

Pre-made Gems offer ready-to-go expertise

Google’s pre-made Gems are built on common workflows that many professionals need. They’re instantly useful, from helping you brainstorm blog topics to refining customer presentations.

You don’t have to spend time customizing or setting them up, just pick one and start. And if you want to tweak it later, you can duplicate any pre-made Gem and adjust the instructions to fit your style.

The side panel makes Gems accessible without distractions

By living in the side panel, Gems never pull you away from what matters. You can keep typing, editing, or responding to emails while your AI helper works alongside you.

Need to fact-check, rephrase, or summarize something? You won’t break your flow. It’s a simple but powerful design choice that makes AI feel like a natural part of your Workspace.

Gems can pull in your Workspace data for richer assistance

Gems can use your documents, folders, and emails to offer more context-aware help. For example, a sales Gem could scan your proposals to create targeted follow-ups, or a writing Gem could use past newsletters as a style guide.

This access makes recommendations far more precise, helping you always produce content that aligns with your brand and objectives.

You can customize a Gem’s personality and style

Beyond tasks, you can adjust your Gem’s voice and tone. Do you prefer friendly encouragement or a formal, detail-focused approach? You decide.

This is especially useful when your work requires different styles, like a casual tone for blog posts and a polished voice for investor updates. With a few tweaks, your Gem can adapt to any situation.

Repetitive tasks are more manageable when you save them as a Gem

Instead of rewriting prompts daily, you can save your most-used ones as Gems. Whether it’s simplifying legal language, formatting reports, or generating product descriptions, your Gem handles it in one click.

This saves time and ensures consistency in your work, reducing the chance of errors or tone mismatches across projects.

Gems integrate seamlessly with Workspace’s innovative features

Gems build on the collaborative features you already know. You can @-mention teammates, pull in files for reference, and even share Gem outputs instantly.

For example, you can attach supporting slides or spreadsheets while drafting a proposal. This tight integration means you can use AI without interrupting your regular workflow or switching between tools.

Sales and marketing teams can build specialized Gems

Sales reps can create Gems that auto-generate pitch decks, reply to prospects, or tailor emails with personalized details. Marketing teams can set up Gems that draft social content, suggest headlines, or align messages to campaign goals.

These specialized helpers become extensions of your team, working around the clock to keep projects moving forward.

Gems will gradually roll out to all Workspace users

Gems started rolling out on July 2, 2025, but Google says some users might wait over 15 days to see them. You’ll get them automatically if you have Gemini access in Workspace.

When the spark icon appears, you’re all set to explore pre-made Gems, create your own, and integrate AI directly into your documents and emails.

You can get help crafting Gem instructions inside Gemini

If you’re unsure how to write instructions, click the magic wand icon in the Gem editor. Gemini can suggest clear, effective prompts to get the results you want.

You’ll see examples of good instructions and can tweak them further. This feature also helps you learn how to write prompts like an expert, improving every Gem you create

Gems can be your personal training coach or anything else you dream up

Beyond work, Gems can help with personal goals. Create a fitness coach Gem to track your workouts, or a study buddy Gem to quiz you on new skills.

Some users even design Gems to role-play tricky conversations, giving them a safe way to practice responses. The only limit is your imagination and the instructions you provide.

Gems can help with content tailored to your role

Different jobs need different voices. A project manager might need status summaries. A recruiter could create a Gem for drafting candidate emails.

Because Gems draw on your files and past work, they feel like an assistant who already understands your role. The more you customize them, the better they fit your exact tasks.

AI copilots plus Gems make for a powerful combo

Gems complement Gemini’s broader capabilities. You can still ask quick questions or get on-demand help anytime. But when you need consistent support for repeat tasks, Gems deliver.

Together, they offer a hybrid approach to instant assistance and specialized expertise, so you always have the right AI help at your fingertips.

Gems are designed to be your AI teammates

Think of Gems as colleagues who never forget what you’ve taught them. You can build a collection of specialized Gems, one for project planning, another for summarizing meetings, and more.

Over time, your team of Gems becomes an indispensable support system, ready to jump in and help you succeed in any scenario.

Want to see what else AI can do for you? Check out Google’s new shopping tool that tracks prices and tries on clothes.

Google’s Gems show the future of work is deeply personalized

Gems are a glimpse of AI-powered productivity: assistants that adapt to you, learn your workflows, and stay accessible wherever you need them.

Whether you’re managing complex projects or just want help drafting a quick note, Gems prove that AI can be both powerful and personal, transforming how we work daily.

Curious how AI rivals stack up? See whether ChatGPT can really take on Google here.

What do you think about Google’s new Gem, the new AI helper? Is it worth trying? Please share your thoughts and drop a comment.

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This slideshow was made with AI assistance and human editing.